fortypoundhead.com

Recover Deleted Email Part I

Posted On 2007-05-03 by FortyPoundHead
Keywords: Recover Deleted Email Exchange Outlook Restore XADM
Tags: Exchange 
Views: 1571


We have all run into this scenario: A user deletes an e-mail message. Upon exiting MS Outlook, the user is prompted to either delete the mail or to keep it in the deleted items folder. The user accidentally confirms deletion of the mail, which is then gone - forever. But a couple days later this deleted mail turns into a must-find item, and you're called upon to perform your regular daily magic.

Did you succeed? Will you in the future? Here are some tips you can apply to make recovering a deleted message a little easier, or, perhaps, eliminate it.

1. Remove the Delete Mail prompt when users exit Outlook

The first thing that a user should do is to disable the option that would prompt to permanently delete mail from the Deleted Items folder when exiting MS Outlook. If users don't get reminded, chances are they won't automatically delete mail they need. But if your mail is all stored on the server, then this can eat up storage space. See...

2. Set limits on storing Deleted Mail

Using Exchange 5.5, you can set a retention period for how long you want deleted mail stored in the Exchange Server private information store. In most instances this feature is turned off by default. To enable the deleted retention time perform the following:

In Exchange Administrator go to the Private Information Store

Go to properties then select the General Tab. You can then set the number of days that mail can be retained.

As added safeguard you can check the box "Don't permanently delete items until the Information store has been backed up".
If you are Using Exchange 2000 in the Exchange Server System manager setting the retention period can be set by going to the mailbox store and selecting properties.

Please note that the longer the retention period is set the more storage space is required.





About the Author

FortyPoundHead has posted a total of 1974 articles.

 


Comments On This Post

No comments on this post yet!


Do you have a thought relating to this post? You can post your comment here. If you have an unrelated question, you can use the Q&A section to ask it.

Or you can drop a note to the administrators if you're not sure where you should post.


Your IP address is:54.198.118.102

Before you can post, you need to prove you are human. If you log in, this test goes away.


Beat With A Stick List Returns: By request, BWASL has returned to the site. Free your rage by telling the world about something that really grinds your gears. Add your beating.



Recent Forum Posts

BWASL returns
dwirch posted on May 13, 2017 at about 15:24 in Site News

BWASL returns
dwirch posted on May 13, 2017 at about 8:46 in Site News

Job Spammer: Balashankar Bose Bose
dwirch posted on May 11, 2017 at about 10:05 in Spammers

Job Spammer: Bharti Jigyasi
dwirch posted on May 11, 2017 at about 7:58 in Spammers

List of Shady Characters
dwirch posted on April 25, 2017 at about 16:39 in Webmaster Stuff

Job Spammer: Bilal Uddin
dwirch posted on April 25, 2017 at about 11:00 in Spammers