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Automatically Delete Unwanted Email in Outlook

Posted On 2005-11-1 by FortyPoundHead
Keywords: Outlook Rules Delete Unwanted Email
Tags: Outlook Email 
Views: 1536


The Outlook Rules Wizard paid off for me during the recent influx of unwanted ILOVEYOU messages. With the Rules Wizard, I have been automatically deleting any e-mail messages I receive with the following keywords in the Subject box: "ILOVEYOU," "I LOVE YOU," and "FWD: JOKE." Now they don't clog up my Inbox, and I can't open them up accidentally.



To use the Rules Wizard to automatically delete any e-mail with the subject "ILOVEYOU":



1. Click Inbox. Then, on the Tools menu, click Rules Wizard.


2. Click New.


3. Click check messages when they arrive, and then click Next.


4. Select the check box next to with specific word in the subject.


5. In the text area below, click the blue, underlined phrase specific words.


6. Here you can specify which words Outlook should look out for. For example, in the Add New text box, enter ILOVEYOU and then click Add. Repeat for any additional terms you want to check for. When you're done, click OK and then click Next.


7. Select delete it.


8. Click Finish.



To apply the rule to e-mail already in your Inbox, click Run Now. In the Select rules to run list, select the check box next to the rule you just created, and click Run Now. This will delete all e-mail in your inbox with the subject "ILOVEYOU." When the process is complete, click OK.



Now, anytime you get e-mail with the subject "ILOVEYOU," Outlook will automatically move it to your Deleted Items folder. The e-mail will still be available in your Deleted Items until you empty the folder.



Editor's Note: This tip will not protect you from all types of e-mail-borne viruses. To guard against viral attacks that travel in e-mail attachments, Microsoft strongly recommends that you download the Outlook E-mail Security Update from the Office Download Center. Users should review the documentation before installing.



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